Digital Accessibility

About Digital Accessibility Compliance

Title II Requirements

By April 26, 2027, all public entities, including colleges and universities, must ensure their websites and mobile applications meet the requirements of ADA Title II and conform to the Web Content Accessibility Guidelines (WCAG) 2.1 AA. These standards are designed to make digital content accessible to all users, including individuals with disabilities.

Your Responsibility as an Instructor

All digital materials used in your teaching need to be compliant with the WCAG 2.1 AA standard for digital accessibility. Digital accessibility is a legal requirement under the Americans with Disabilities Act (ADA) and a shared institutional responsibility at the University of Mary Washington. Every faculty member plays a critical role in helping UMW meet its obligations under Title II. Faculty are responsible for ensuring that all digital content created, selected, or provided to students is accessible — regardless of who is enrolled in a given course. This includes, but is not limited to, course sites, syllabi, documents, videos, presentations, publisher resources (e.g., Wiley, McGraw-Hill), and discussion boards. Accessibility must be ensured at the start of and maintained throughout each term. Meeting this expectation should not be viewed as a one-time compliance exercise. Accessible course design is an ongoing instructional responsibility and a permanent part of teaching and learning at UMW.


Available Accessibility Tools

YuJa Panorama

YuJa Panorama scans Canvas content for accessibility issues, gives feedback, and creates alternative formats like audio or text-only for students.

ScreenPal

ScreenPal is a video platform and screen recorder where users can create accessible videos with captions and audio descriptions.

Microsoft Accessibility Checkers

Check accessibility in

  • Word, PowerPoint, Excel
  • Outlook

Note: We recommend using the latest versions of Microsoft products to access the newest accessibility features. Contact the IT Help Desk if you need to upgrade.

Essential Digital Accessibility Concepts

Digital accessibility may seem like a complex process, but it boils down to six essential practices. To make your work more accessible, focus on consistently applying these six concepts to all digital content.

Headings

Headings provide structure so screen readers can parse your content more easily.

Alternative (Alt) Text

Alternative text creates a written description of important visual information.

Descriptive Links

Descriptive hyperlinks provide context for where a link will send a user.

Color & Contrast

Intentional color choices help more users understand your content.

Lists & Tables

Properly formatted lists and tables allow users to navigate your content.

Audio & Video

Captions and transcripts give users alternative ways to access your content.

Digital Accessibility in Practice

For help applying these concepts to different kinds of digital content, see the guides below.

Word Documents

How to create accessible Microsoft Word Docs and convert them into accessible PDFs.

PowerPoints

How to create accessible Microsoft PowerPoints.

Canvas

Learn the key considerations for creating accessible content inside of Canvas.

Assigned Readings

Learn the key considerations for:

  • PDFs
  • Library Resources

Recorded Presentations & Videos

Learn the key considerations for:

  • Screencasts
  • YouTube videos

Data Visualizations

**GUIDANCE COMING**

Learn the key consideration for:

  • Microsoft Excel

Get Support

If you have questions or need further support you can:


Links