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Transitioning Recordings from the Zoom Cloud

Recording Zoom meetings to the Zoom Cloud is an important way that members of the UMW community make content available for later viewing. Our UMW account provides us with 2.45 terabytes of storage space in the Zoom Cloud shared among all faculty and staff users.

To be sure we have the space to meet instructional needs, old cloud recordings need to be regularly deleted. If you have cloud recordings you would like to keep, follow the steps below to download and store them long-term.

Videos must be stored and shared in accordance with UMW Policy on Recording Class and Distribution of Course Materials.

Log in via the UMW Zoom Portal #

This process is outlined in our Creating and Logging into your UMW Zoom Account Guide, and briefly in the video below.

Download Zoom Cloud Recordings #

Cloud recordings can be downloaded from your UMW Zoom Portal by clicking the Recordings tab, then More, then Download, as outlined in the video below.

For more information on downloading Zoom cloud recordings, see Zoom’s Managing and Sharing Cloud Recordings Guide.

Store Downloaded Videos #

If you just want to download your videos for your own records, and you have enough space for them on your computer, you are all set! You can keep the files stored on your device, and access them there as long as you have the computer.

If you do not have enough space on your hard drive, or if you want to share your videos with others, you will need to identify a new storage platform. There are many options for storing recorded videos, each with their own pros and cons. Below are a few recommended options.


YouTube is a free video hosting and sharing platform.

You can choose to keep your videos Private if you only want them for your own records, Unlisted if you want to share them via direct link, or Public if you want them to appear in Google searches.

YouTube offers auto-captioning, simple editing tools, and organization via playlists.

More info on creating a YouTube channel and uploading videos in our YouTube Basics: Step-by-Step guide.


ScreenPal cloud storage is available with a premium account provided by UMW.

You can organize your videos via channels, auto-caption them, and edit via the built-in ScreenPal editor.

More info on signing up for a premium account and using ScreenPal cloud storage in our ScreenPal guide.


OneDrive is Microsoft’s cloud storage solution (similar to Google Drive and Dropbox). All UMW faculty, staff, and students have access to OneDrive via their Microsoft365 account.

OneDrive does not offer auto-captioning or editing, but does provide an extra layer of security by requiring login with a UMW NetID and password to view shared files. Note that this will not work well for files you want to share with people outside of UMW.

More info on accessing and using OneDrive on our Microsoft OneDrive guide.

Delete Cloud Recordings #

Once you have your recordings safely downloaded and stored, you can delete unneeded cloud recordings by navigating to the UMW Zoom portal as noted above, clicking Recordings, then More, then Delete.

A screenshot of the delete button on the Zoom recordings tab

For more information on downloading and deleting Zoom cloud recordings, see Zoom’s Managing and Sharing Cloud Recordings Guide.

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